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This page allows the supplier to create the Advance Shipping Note (ASN) for the items. The ASN Details group box is provided to enter a valid ASN number with which it is identified. The Airway Bill / Bill of Lading number is specified in this screen, which would help the customer to know the bill details. The multiline is used to enter details about the items that are shipped. The “Create ASN” push button is accessed to create the ASN with the given details.
Select the “Create ASN” link at the bottom of the “View Order” page.
The “Maintain ASN” page appears.
The system displays the following details in the header.
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Supplier Code |
The code identifying the supplier. |
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Supplier Name |
The name of the supplier. |
The system displays the following details in the “ASN Details” group box .
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Company Code |
The code identifying the company. |
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Company Name |
The name of the company. |
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Organisation Unit Code |
The code identifying the organisation unit. |
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Organisation Unit Name |
The name of the organisation unit. |
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Order Doc No. |
The identification number of the order document. |
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Order Doc Date |
The date of creation of the order document. |
Enter the following details in the “ASN Details” group box :
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ASN No. |
The unique identification number assigned for the ASN (Alphanumeric,20) Mandatory.The number should be valid and associated with the reference document. |
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ASN Date |
The date of creation of the ASN is mentioned. (Date Format). The system date is displayed by default on launch of the page. |
Select the relevant option from the drop-down :
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Numbering Series |
Use the drop down list to select the numbering type for generating the ASN. Mandatory |
Enter the following details in the “ASN Details” group box :
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Logistics Mode |
The mode of transport of the items(Alphanumeric,20) Mandatory |
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Carrier |
The carrier in which the goods are going to be transported (Alphanumeric,40) Mandatory |
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Consignee |
The code or identifier of the customer who receives the goods (Alphanumeric,40) Mandatory |
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Origin |
The name of the place from which the goods are going to be transported (Alphanumeric,40) Mandatory |
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Destination |
The name of the place to which the goods are to be delivered (Alphanumeric,40) Mandatory |
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Inco Term |
The International Commercial terms of the supplier (Alphanumeric,40) Mandatory |
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Inco Place |
The place at which the INCO term is applicable (Alphanumeric,60) Mandatory |
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AWB No./ BOL No. |
The unique identification number of the Airway Bill (AWB) or the Bill Of Lading (BOL). (Alphanumeric,20) Mandatory |
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Supplier Invoice No. |
The unique identification number of the invoice created by the supplier (Alphanumeric,25) Mandatory |
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Amount |
The amount specified in the invoice for the items in transit (Integer) Mandatory |
Select the relevant option from the drop-down :
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Supplier Invoice Currency |
Use the drop down list to select the currency in which the payment is made to the suppliers. The options in the drop-down list box are populated from the "Organization Setup" business component. Mandatory |
Enter the following details in the “ASN Details” group box :
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Transhipment |
The reason for transhipment is mentioned (Alphanumeric,25) Mandatory Transhipment is deviating the specified and agreed logistics route for the consignment to be brought in. |
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Frieght Amount |
The amount to be paid as freight charges is mentioned (Integer) |
Select the relevant option from the drop-down :
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Frieght Currency |
Use the drop down list box to select the currency in which the freight amount is mentioned. The options in the drop-down list box are populated from the "Organization Setup" business component. Mandatory |
Enter the following details in the “ASN Details” group box :
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Insurance Liability |
The name of the person who will be liable for the shipped goods.(Alphanumeric,40) Mandatory |
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Packing Volumetric Weight |
The weight of the carton during packing is mentioned (Alphanumeric,20) |
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Marks And Numbers |
The number associated with the packing of the goods is mentioned (Alphanumeric,30) |
The system displays the following in the “Line Details” multiline :
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Order Doc Line No. |
The unique identification number of the line in the order document. |
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Item Code |
The code identifying the item. |
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Variant |
The variant code of the item. |
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Description |
The textual description of the item. |
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UOM |
The unit of measurement of the item. |
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Ref Doc Type |
The type of the reference document. |
Enter the following details in the “Line Details” multiline :
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Qty In Transit |
The quantity that is in the transit process is mentioned (Integer). Mandatory This quantity should not be more than the reference document quantity. It must be a positive value. |
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Date Of Dispatch |
The date of dispatch of the items from the supplier (Date Format).This date must be later than the ASN date. |
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Date Of Delivery |
The date of delivery of the items to the customer (Date Format). This date should not be earlier than the date of dispatch. |
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Instructions |
The specific instructions for the handling of the items in transit (Alphanumeric,120) |
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Pallet Rack Container |
The unique identification number of the Pallet the Rack, or the container in which the goods are shipped (Alphanumeric,40) |
Click the “Update ASN” pushbutton to update the ASN details.
The system updates the details successfully.
Click the “Freeze” pushbutton to freeze the ASN details.
The system freezes the document and you will not be able to modify the values.
The system displays the following fields:
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Created By |
The login name of the user who created the ASN. |
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Created Date |
The date of creation of the ASN. |
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Last Modified By |
The login name of the user who modified the ASN. |
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Last Modified Date |
The date on which the ASN was modified last. |
