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This page allows the supplier to view the Purchase Orders / Blanket Purchase Orders / RS sent by the customer. The system fetches the details of PO/RS records present in all the OU based on the search criteria and the CIM mapping for the specific supplier code. The search results are displayed in the multiline.
Select the “Manage Orders” link under the “Supplier Portal” business component.
The “Select Order” page appears.
The system displays the following details in the header.
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Supplier Code |
The code identifying the supplier. |
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Supplier Name |
The name of the supplier. |
The system displays the following details in the “Search Criteria” group box .
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Company Code |
The code identifying the company. |
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Company Name |
The name of the company. |
Select the relevant option from the drop-down :
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Order Type |
Use the drop-down list box to select the order type. The combo is loaded with the values “All”, “Purchase Order”, “Blanket Purchase Order” and “Release Slip No”. The system displays “All” by default on launch of the page. |
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Organisation Unit Code |
Use the drop-down list box to select the code identifying the organization unit.The system displays “All” by default on launch of the page. |
The system displays the following details in the “Search Criteria” group box .
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Organisation unit Name |
The name of the organization unit corresponding to the code selected. |
Select the relevant option from the drop-down :
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Contract Type |
Use the drop-down list box to select the contract type. The combo is loaded with the values “All”, “Rate”, “Value” and “Quantity”. The system displays “All” by default on launch of the page. |
Enter the following fields in the “Search Criteria” group box :
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Item Code |
The code identifying the item (Alphanumeric,32). |
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Variant |
The variant of the item (Alphanumeric,75). |
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Item Description |
The textual description of the item (Alphanumeric,150). |
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Quotation Number |
The number identifying the quotation (Alphanumeric,20). |
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From Value |
The value from which the order is valid (Integer). |
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To Value |
The value up to which the order is valid (Integer). |
Select the relevant option from the drop-down :
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LOI |
Use the drop-down list to specify whether the Order is considered as LOI (Letter Of Intent) or not. The combo is loaded with the values “All”, “Yes” and “No”. The system displays “All” by default on launch of the page. |
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LOI To Order |
Use the drop down list to select whether the Purchase Order was a LOI earlier and then was converted to a PO or it was a direct Purchase Order. The combo is loaded with the values “All”, “Yes” and “No”. The system displays “All” by default on launch of the page. |
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Status |
Use the drop-down list box to select the status of the order from the values “All”, “Open”, “Authorised”, “Shortclosed”, ”Under Amendment” and ”Authorised LOI”. The system displays “All” by default on launch of the page. |
Enter the following fields in the “Search Criteria” group box :
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From Date |
The date from which the order is valid (Date Format). |
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To Date |
The date up to which the order is valid (Date Format). |
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Release Days |
The number of days required for the release of the order (Integer). |
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Delivery Days / Target Days |
The number of days required for the delivery of the order (Integer). |
Click the “Search” pushbutton to retrieve the details of the order in the multiline.
The system fetches the details of PO/RS records present in all the OU based on the search criteria and the CIM mapping for the specific supplier code.
The system displays the following details in the “Search Results” multiline :
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OU Name |
The name of the OU where the item is to be supplied. |
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Quotation No. |
The number identifying the quotation. |
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BPO No. |
The number identifying the Blanket Purchase Order. |
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Ref Doc No. |
The identification number of the reference document associated with the Blanket PO. |
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Ref Doc Date |
The date of creation of the reference document. |
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Total Value |
The total value of the order. |
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Item Code |
The code identifying the item. |
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Variant |
The variant code of the item. |
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Item Description |
The textual description of the item. |
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Currency |
The currency specified for the order. |
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LOI |
Specifies whether the selected Order is considered as a Letter of Intent or as a normal Purchase Order. |
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LOI To Order |
This field displays whether the Purchase Order was a LOI earlier and then was converted to a PO or it was a direct Purchase Order . |
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Delivery Date |
The date of delivery of the items. |
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Remarks |
Any remarks related to the order. |
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View Status |
The status changes to “Viewed” when the “View Order” link is selected. |
To proceed, carry out the following :
Select the “View Order” link at the bottom of the page to view the details of the selected order.
